Governance
(approved at the First General Meeting of the Association held on 23rd October 1990 and as amended at the 1997, 2003, 2004, 2006, 2013 & 2016 & 2021 AGMs)
1. TITLE
The organisation shall be known as ST. HELIER BOAT OWNERS ASSOCIATION
2. OBJECTIVES
a) To represent the interests of owners who keep or launch their boats in St. Helier Harbours or Marinas
b) To seek continued improvements to and maintenance to a high standard of, those harbour facilities available to St. Helier boat owners
c) To ensure a fair and open system of berth and mooring allocation
d) To maintain close liaison with the Harbour Authorities and with other Harbour Users
3. MEMBERSHIP
Shall be open to all owners or part-owners of boats of any size with, or on the waiting list for, moorings in the Harbours or Marinas of St. Helier and those who launch their craft from the slips therein, all of whom are called “Eligible Members” together with the spouse or partner of an Eligible Member save that in either case that person’s
membership shall automatically terminate at the expiration of the year in which such person ceases to be the spouse or partner as the case may be of an Eligible Member.
Each member shall pay an annual subscription to the Association and will thus be entitled to ONE VOTE on Association issues properly presented at General Meetings.
Single or Joint memberships are available at subscription rates to be set at the AGM
4. ASSOCIATE MEMBERSHIP
Members of the crew of boats owned or part-owned by members may become Associate Members on payment of the normal subscription and will be entitled to receive all communications and attend all functions of Association including General Meetings but shall not vote nor hold office.
5. MANAGEMENT AND ADMINISTRATION
a) The Association shall elect as Officers a Chairman, Vice-Chairman, Hon. Secretary and Hon. Treasurer and not more than eight Committee Members.
b) The Committee shall conduct the business of the Association in accordance with the Objectives and may make any expenditure it deems necessary, including charitable donations and other ex-gratia payments not exceeding £100 in each case and not exceeding £500 in total in any one year.
c) A quorum at Committee Meetings shall consist of two officers and three Committee Members. A quorum at General meetings shall consist of 25 members
d) The Financial Year of the Association shall end on 30th September each year.
e) Officers and Committee Members will be elected each year at the AGM and shall be eligible for re-election.
f) An Honorary Auditor shall be appointed at each AGM.
g) Nominations for office shall be received by the Secretary not less than 14 days prior to the date of the AGM.
h) At the discretion of the Committee, all types of meetings of the Association including Annual General Meetings, Extraordinary General Meetings and meetings of the Committee, may be held by means of a teleconference communication system, or any other electronic communication facility, that permits all members participating in such meeting to hear each other during the meeting. An individual member who, through such communication system attends a meeting, shall be deemed to personally present at that meeting for the purposes of Para 5(c).
6. ANNUAL GENERAL MEETINGS
Shall be held in the last two weeks of November or the first two weeks of December each year, when the business to be carried out shall consist of:
1. Approval of the Minutes of the previous AGM
2. Presentation of reports from the Chairman and Committee.
3. Presentation and approval of accounts of Hon. Treasurer.
4. Elections for Officers of the Association.
At this point the newly elected Chairman shall take the Chair
5. Election of Independent Examiner.
6. Set level of subscriptions for the ensuing year.
7. Propositions and changes in Rules, which have been submitted for debate and decision.
8. Open meeting for general discussions and suggestions from members, but no propositions.
Notice of the AGM shall be sent to members not less than three weeks before it is due to be held, will detail the business to be conducted, advise that the current subscription is due and detail the amount.
7. EXTRAORDINARY GENERAL MEETINGS
Any TEN full members of the Association may request the Chairman to call an Extraordinary General Meeting, which he shall arrange within 28 days of such request.
8. SUBSCRIPTIONS
The Annual Subscription per Member or Associate Member shall be £10.00, Joint membership £16.00. Persons joining within three months of the end of the financial year shall be deemed paid up for the ensuing year.
9. RULES
Any changes which Members may wish to make to these Rules and any Propositions for decision at the Annual General Meeting shall be submitted in writing to the Secretary for inclusion in the Agenda not less than 14 days before the date of the AGM.
10. WINDING UP
Should the Association be wound up or cease to exist, any residue funds are to be divided equally between the RNLI and Channel Islands Air Search.
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